Getting started
The screen
- Sidebar (left): the menus you are allowed to use. The red number next to Uniform Orders is the number of orders that need action.
- Location filter (top right): decides which location's data every page shows. If your account is tied to one location, it is fixed to that location. Roles that see all locations can choose one location or All Locations for combined figures.
- Refresh button (circular arrows next to the location filter): reloads the latest data from the server. Use it when a colleague has just changed something.
- Need help? → View Guide: opens this guide at any time.
Things that apply everywhere
- Old / New: every uniform is tracked in two types — old stock and the new model — and they are always counted separately.
- Uniform Category: most pages have a filter for Student Uniform or Staff Uniform. Check it first if a list looks empty.
- Status badges: grey = draft or not started, orange = waiting for someone, blue/purple = in progress, green = completed, red = rejected or needs attention.
- Wide tables scroll sideways with the scrollbar at the bottom of the table; the header row stays visible while you scroll down.
- Every save, approval and deletion is recorded with your name and time, so always use your own account.
Your menus: the sections below only cover the menus your role can open.
Dashboard — your daily overview
- Greeting bar: today's date and the location you are looking at.
- Summary cards: Physical Stock (units on hand), Low Stock (sizes at or below their minimum level), Pending Approval / Active Requests, and In Transit / Incoming Shipments. The line below each number compares it with one week ago. Click a card to open the related page.
- Action Center: everything waiting for you, split into tabs — Pending Approval, Low Stock and Incoming Shipment. Use the button on each row (Review, Confirm Received, + Reorder) to go straight to the task. "All Clear" means nothing is waiting.
- Quick Access: shortcuts to the most common tasks for your role.
- Stock Movement Trend: stock in vs. stock out per month; choose 3, 6 or 12 months.
- Stock Composition: how the stock is split between item groups; switch between Total, Old and New.
Uniform Orders — orders from parents
Where orders come from
Parents order through the uniform order form. Each order appears automatically in Uniform Orders for the student's location, with an order number, the student's name and the items and sizes ordered.
Order status filter
- Awaiting Payment: the order exists but the payment has not been verified yet.
- Ready to Distribute: paid, and every item is available in stock.
- Partially Distributed: some items have been handed over, the rest are still waiting (usually for stock).
- Needs Attention: something blocks the order — for example a size that is out of stock. These are counted in the red badge.
- Completed: everything has been handed over. All Active shows every order that is not completed yet.
Step by step
- Search by order number or student name, then open the order.
- Verify the payment once the money has been received. The order becomes Paid and its items are reserved: they stay in stock but cannot be given to another order.
- When the student collects the uniforms, record the distribution, choosing the items and quantities actually handed over. The stock goes down and the order becomes Partially Distributed or Completed.
- If a size is not available, distribute what you can now and hand over the rest later from the same order. Request the missing stock through Stock Management.
Tip: the Physical Stock number includes reserved items. What is really free to sell is the physical stock minus the reserved stock.
Stock Management — moving stock between locations
Stock Requests (location ↔ Head Office)
- Click New Stock Request, choose where the stock should come from, then fill in the items, sizes and quantities you need. Save as draft or Submit.
- The sending side reviews it and approves all, part (Partially Approved) or none (Rejected, with a reason).
- The sender Ships the approved quantities. From that moment the goods are In Transit: they have left the sender's stock but are not yet in yours.
- When the goods arrive, the receiving location checks them and clicks Receive. Only then are they added to your stock.
- A rejected request can be edited and submitted again.
My Requests shows requests your location made; Requests to My Location shows requests other locations sent to you. The status filter defaults to Pending Only.
Stock Return
- Send stock back to Head Office (for example overstock), following the same Submit → Ship → Receive steps.
- Damaged items reported as reject at a location must be returned to Head Office. A location cannot complete its Stock Opname while it still holds reject items.
- Head Office can return rejected items to the vendor for replacement and receive the replacements back.
Sample Requests
Request items to be used as size samples. Approved samples move out of saleable stock into Sample, so they are no longer counted as stock for sale.
Stock Purchase (Head Office and Finance)
- Create a purchase with the vendor, PO number, date, items, quantities and unit cost, then Submit. It becomes Awaiting Delivery.
- When the vendor delivers, record the receipt with the delivery note number and the quantities received. Partial deliveries can be received in several steps.
- Received quantities are added to Head Office stock at the purchase cost, and the accounting journal is created automatically.
Reject Disposal (Head Office and Finance)
Closes Head Office reject items that cannot be repaired or were not replaced by the vendor. After approval they leave the reject stock and their value is written off.
Important: always click Receive as soon as goods arrive. Items left In Transit do not appear in your stock and will show as missing during the Stock Opname.
Inventory — live stock
Choose the Uniform Category and Report Type at the top. Figures are live and follow the location filter.
- Stock Card: per item and size, the Beginning Stock, Stock In, Stock Out and Ending Stock, each split into Old, New and Total.
- Movement: every stock transaction one by one — date, item, size, type, direction, quantity, stock before and after, document number and who recorded it. Use it to trace why a number changed.
- Stock Level Analysis: compares stock with the minimum and maximum levels and the average usage, to show which sizes need to be requested.
- Not For Sale Items: reject and sample stock, which must not be sold or distributed.
Tip: if a number looks wrong, open Movement for that item and size and read the transactions from the top.
Report — monthly reporting
Choose the Report Type, the Uniform Category and the Period. Stock Report and Inventory Detail are per month; Sales Recap uses Period From and Period To.
Stock Report — the monthly report you print
- Beginning Stock: stock at the start of the month (last month's Ending Stock After Adjustment).
- Received: items received from vendors. Transfer In / Transfer Out: items moved between locations.
- Sold / Distributed: uniforms handed to students. Return Items: items sent back to Head Office or a vendor. Reject: damaged items taken out of saleable stock.
- Ending Stock = Beginning + Received + Transfer In − Sold − Transfer Out − Return − Reject. This is what the system expects to be on the shelves.
- Stock Opname: the physical count. Variance = Stock Opname − Ending Stock (a minus means items are missing).
- Adjustment: the correction posted after the count. Ending Stock After Adjustment: the corrected stock, carried into next month.
The pencil icons in the Stock Opname and Adjustment headers open the Stock Opname Entry and the adjustment form for the selected month. Opname Form downloads a blank counting sheet, Export Excel gives the data and Print PDF gives the signed archive copy.
Inventory Detail
The same movement per size, laid out like the monthly Excel sheet: Beginning, Received (per delivery), Transfer In, every student who took a uniform (with document number, location and payment), Transfer Out, Return, Rejected, Ending Stock, Stock Opname, Variance, Adjustment and Ending Stock After Adjustment. Works for one location or All Locations.
Sales Recap
Compares what parents paid with the uniforms already handed over, for any range of months — useful for checking unpaid or undistributed orders.
All Locations: transfers between locations appear both as Transfer In and Transfer Out, but they cancel out, so the Ending Stock is still correct. The Variance is the sum of each location's approved Stock Opname.
Stock Opname — the monthly physical count
Open it from Report → Stock Report → pencil icon in the Stock Opname header. The window has two tabs: Stock Opname Entry (the count and its review) and Stock Opname Schedule (who counts where and when). The steps marked Your step are yours.
- Super Admin — schedule. In the Stock Opname Schedule tab click + New Schedule, choose the location, uniform category, month, date and the Finance representative(s). A QR code and link are created; give them only to those representatives.
- Finance — count. Go to the location together with the Academic Admin and scan the QR code on your phone (no UniformHub login needed). Choose your name and the count date, then enter Physical Stock, Reject and Sample for every item and size, Old and New. You do not see the system figures, so the count reflects only what is on the shelves. Check everything, then submit.
- Cut-off. The moment Finance submits, the count is locked in. Any stock transaction of that location after this moment is recorded in the next month, including its journal. Avoid handing out uniforms while the count is in progress.
- Academic Admin — explain. Open the Stock Opname Entry. The counts are already filled in and cannot be changed. For every row with a variance, write in Notes what happened (for example "1 pc lost after the school event" or "distribution of 12 Sep not recorded"). Save the notes, then click Submit for Review.
- Inventory Controller — review. Compare System, Physical and Variance with the notes. Choose Approve & Post, Return (back to the Academic Admin for clearer notes) or Request Recount (the same Finance link opens again; the cut-off does not change).
- Post the adjustment. After approval, use the pencil in the Adjustment header to post the correction, then print the Stock Report for signature.
Status bar above the table
- Count Completed: Finance has submitted the count (shows the time and name).
- Submitted for Review: the Academic Admin has completed the notes.
- Approved: the Inventory Controller has approved it. Orange means this is the step being waited for.
- View Count Details (top right) shows the original count exactly as Finance submitted it.
Keep the paper: the signed counting sheet (Academic Admin and Campus Manager) is not uploaded; keep it on file for audit.
Accounting — automatic journals
- Overview: key balances for the selected period.
- Journals: every journal is created automatically from order payments, distributions (sales and cost of goods) and stock transactions — purchases, transfers, returns, rejects and adjustments. There is no manual entry for these.
- General Ledger: the movements and balance per account, for example 1201 Inventory, 1202 Inventory in Transit (goods shipped but not yet received), and 1203 Reject Inventory. Stock opname and stock adjustment differences go to Cost of Goods Sold.
- Reports: financial reports for the period.
- Period Close: close a month after its Stock Opname is approved and all transactions are complete. A closed period can no longer receive transactions.
Tip: transactions posted after a location's Stock Opname cut-off appear in the next month's journals — this is intentional.
Setup — users and access (Super Admin)
- Manage Users: create accounts, assign a role and a location, deactivate people who have left.
- Manage Roles: decide per role which menus can be opened and which actions (create, approve, delete) are allowed.
- Uniform QR Codes: create QR labels per item and branch; the Saved QR Sheet can be filtered by location and printed.
- Login Sessions and System Information: who is signed in and the full activity history, for audit.
Key terms
- Old / New
- Item type: old stock and the new model, counted separately everywhere.
- Reserved
- Stock held for a Paid order that has not been handed over yet.
- In Transit
- Items shipped between locations but not yet received.
- Reject / Sample
- Damaged items or size samples; not part of saleable stock.
- Variance
- Physical count minus system stock. Negative = missing, positive = extra.
- Adjustment
- The correction posted after an approved Stock Opname.
- Cut-off
- The moment the Stock Opname count is submitted; later transactions go to the next month.
Frequently asked questions
- The goods arrived but my stock did not change.
- The shipment has not been received yet. Open Stock Management, find the request and click Receive.
- I cannot distribute an item.
- Check that the payment is verified and that the size is in stock at your location. If it is not, distribute the other items and request the missing size.
- Why was my transaction recorded in next month?
- Your location has already completed this month's Stock Opname, so transactions after the cut-off belong to the next month.
- Why can't I delete a transaction?
- Another transaction already uses that stock, or the month has already been counted. Post a correction in the current month, or contact the Inventory Controller.
- The stock on screen differs from the shelves.
- Check for shipments not yet received and distributions not yet recorded. Anything still different will show as a variance in the month's Stock Opname.
- A menu or button is missing.
- Access is set per role. Ask the Super Admin to check your role in Setup.
Mulai di sini
Tampilan layar
- Sidebar (kiri): menu yang boleh kamu buka. Angka merah di samping Uniform Orders adalah jumlah order yang perlu ditindaklanjuti.
- Filter lokasi (kanan atas): menentukan data lokasi mana yang tampil di semua halaman. Kalau akunmu terikat ke satu lokasi, filter ini terkunci ke lokasi tersebut. Role yang bisa melihat semua lokasi dapat memilih satu lokasi atau All Locations untuk angka gabungan.
- Tombol refresh (panah melingkar di samping filter lokasi): memuat ulang data terbaru dari server. Gunakan saat rekan kerja baru saja mengubah sesuatu.
- Need help? → View Guide: membuka panduan ini kapan saja.
Berlaku di semua halaman
- Old / New: setiap seragam dicatat dalam dua jenis — stok lama dan model baru — dan selalu dihitung terpisah.
- Uniform Category: hampir setiap halaman punya filter Student Uniform atau Staff Uniform. Cek filter ini dulu kalau daftar terlihat kosong.
- Warna status: abu-abu = draft atau belum dimulai, oranye = menunggu seseorang, biru/ungu = sedang berjalan, hijau = selesai, merah = ditolak atau perlu perhatian.
- Tabel lebar bisa digeser ke samping dengan scrollbar di bawah tabel; baris judul tetap terlihat saat di-scroll ke bawah.
- Setiap simpan, persetujuan, dan penghapusan dicatat dengan nama dan waktumu, jadi selalu gunakan akunmu sendiri.
Menu kamu: bagian di bawah hanya membahas menu yang bisa dibuka oleh role-mu.
Dashboard — ringkasan harian
- Kartu sapaan: tanggal hari ini dan lokasi yang sedang kamu lihat.
- Kartu ringkasan: Physical Stock (jumlah barang di tangan), Low Stock (ukuran yang stoknya di bawah atau sama dengan batas minimum), Pending Approval / Active Requests, dan In Transit / Incoming Shipments. Baris di bawah angka membandingkannya dengan seminggu lalu. Klik kartu untuk membuka halaman terkait.
- Action Center: semua yang menunggu tindakanmu, dibagi dalam tab Pending Approval, Low Stock, dan Incoming Shipment. Pakai tombol di setiap baris (Review, Confirm Received, + Reorder) untuk langsung mengerjakannya. "All Clear" berarti tidak ada yang menunggu.
- Quick Access: jalan pintas ke pekerjaan yang paling sering dilakukan role-mu.
- Stock Movement Trend: barang masuk dibanding barang keluar per bulan; pilih 3, 6, atau 12 bulan.
- Stock Composition: pembagian stok per kelompok barang; bisa dilihat Total, Old, atau New.
Uniform Orders — order dari orang tua
Asal order
Orang tua memesan lewat form pemesanan seragam. Setiap order otomatis masuk ke Uniform Orders di lokasi siswa, lengkap dengan nomor order, nama siswa, serta item dan ukuran yang dipesan.
Filter status order
- Awaiting Payment: order sudah ada, tapi pembayarannya belum diverifikasi.
- Ready to Distribute: sudah dibayar dan semua item tersedia di stok.
- Partially Distributed: sebagian item sudah diserahkan, sisanya masih menunggu (biasanya menunggu stok).
- Needs Attention: ada yang menghambat order, misalnya ukuran yang stoknya habis. Order ini dihitung di angka merah.
- Completed: semua item sudah diserahkan. All Active menampilkan semua order yang belum selesai.
Langkah demi langkah
- Cari berdasarkan nomor order atau nama siswa, lalu buka ordernya.
- Verifikasi pembayaran setelah uangnya diterima. Order menjadi Paid dan itemnya di-reserve: tetap ada di stok, tapi tidak bisa diberikan ke order lain.
- Saat siswa mengambil seragam, catat distribusinya dengan memilih item dan jumlah yang benar-benar diserahkan. Stok berkurang dan order menjadi Partially Distributed atau Completed.
- Kalau ada ukuran yang belum tersedia, serahkan dulu yang ada dan serahkan sisanya nanti dari order yang sama. Minta stok yang kurang lewat Stock Management.
Tips: angka Physical Stock sudah termasuk barang yang di-reserve. Stok yang benar-benar bebas dijual adalah physical stock dikurangi reserved stock.
Stock Management — memindahkan stok antar lokasi
Stock Requests (lokasi ↔ Head Office)
- Klik New Stock Request, pilih asal stok, lalu isi item, ukuran, dan jumlah yang dibutuhkan. Simpan sebagai draft atau Submit.
- Pihak pengirim memeriksa dan menyetujui semua, sebagian (Partially Approved), atau tidak sama sekali (Rejected, dengan alasan).
- Pengirim melakukan Ship untuk jumlah yang disetujui. Sejak saat itu barang berstatus In Transit: sudah keluar dari stok pengirim, tapi belum masuk ke stokmu.
- Saat barang datang, lokasi penerima memeriksanya lalu klik Receive. Baru saat itu barang masuk ke stokmu.
- Request yang ditolak bisa diedit dan diajukan lagi.
My Requests berisi request yang dibuat lokasimu; Requests to My Location berisi request dari lokasi lain kepadamu. Filter status awalnya Pending Only.
Stock Return
- Mengembalikan stok ke Head Office (misalnya kelebihan stok), dengan langkah yang sama: Submit → Ship → Receive.
- Barang rusak yang dilaporkan sebagai reject di lokasi harus dikembalikan ke Head Office. Lokasi tidak bisa menyelesaikan Stock Opname selama masih menyimpan barang reject.
- Head Office bisa mengembalikan barang reject ke vendor untuk diganti, lalu menerima barang penggantinya.
Sample Requests
Meminta barang untuk dijadikan sample ukuran. Sample yang disetujui keluar dari stok jual dan masuk ke Sample, sehingga tidak lagi dihitung sebagai stok yang bisa dijual.
Stock Purchase (Head Office dan Finance)
- Buat purchase dengan vendor, nomor PO, tanggal, item, jumlah, dan harga satuan, lalu Submit. Statusnya menjadi Awaiting Delivery.
- Saat vendor mengirim, catat penerimaannya dengan nomor surat jalan dan jumlah yang diterima. Pengiriman sebagian bisa diterima bertahap.
- Jumlah yang diterima masuk ke stok Head Office dengan harga pembelian, dan jurnal akuntansinya dibuat otomatis.
Reject Disposal (Head Office dan Finance)
Menutup barang reject di Head Office yang tidak bisa diperbaiki atau tidak diganti vendor. Setelah disetujui, barang keluar dari stok reject dan nilainya dihapusbukukan.
Penting: selalu klik Receive begitu barang datang. Barang yang masih In Transit tidak muncul di stokmu dan akan terlihat hilang saat Stock Opname.
Inventory — stok saat ini
Pilih Uniform Category dan Report Type di bagian atas. Angkanya realtime dan mengikuti filter lokasi.
- Stock Card: per item dan ukuran, berisi Beginning Stock, Stock In, Stock Out, dan Ending Stock, masing-masing dipisah Old, New, dan Total.
- Movement: setiap transaksi stok satu per satu — tanggal, item, ukuran, jenis, arah, jumlah, stok sebelum dan sesudah, nomor dokumen, dan siapa yang mencatat. Pakai untuk menelusuri kenapa sebuah angka berubah.
- Stock Level Analysis: membandingkan stok dengan batas minimum, maksimum, dan rata-rata pemakaian, untuk menunjukkan ukuran mana yang perlu di-request.
- Not For Sale Items: stok reject dan sample, yang tidak boleh dijual atau didistribusikan.
Tips: kalau ada angka yang janggal, buka Movement untuk item dan ukuran itu lalu baca transaksinya dari atas.
Report — laporan bulanan
Pilih Report Type, Uniform Category, dan Period. Stock Report dan Inventory Detail per bulan; Sales Recap memakai Period From dan Period To.
Stock Report — laporan bulanan yang dicetak
- Beginning Stock: stok awal bulan (Ending Stock After Adjustment bulan lalu).
- Received: barang yang diterima dari vendor. Transfer In / Transfer Out: barang yang pindah antar lokasi.
- Sold / Distributed: seragam yang diserahkan ke siswa. Return Items: barang yang dikembalikan ke Head Office atau vendor. Reject: barang rusak yang dikeluarkan dari stok jual.
- Ending Stock = Beginning + Received + Transfer In − Sold − Transfer Out − Return − Reject. Ini jumlah yang menurut sistem seharusnya ada di rak.
- Stock Opname: hasil hitung fisik. Variance = Stock Opname − Ending Stock (minus berarti barang kurang).
- Adjustment: koreksi yang diposting setelah perhitungan. Ending Stock After Adjustment: stok setelah dikoreksi, dibawa ke bulan berikutnya.
Ikon pensil di judul kolom Stock Opname dan Adjustment membuka Stock Opname Entry dan form adjustment untuk bulan yang dipilih. Opname Form mengunduh lembar hitung kosong, Export Excel mengunduh datanya, dan Print PDF menghasilkan salinan arsip untuk ditandatangani.
Inventory Detail
Pergerakan yang sama per ukuran, dengan susunan seperti sheet Excel bulanan: Beginning, Received (per pengiriman), Transfer In, setiap siswa yang mengambil seragam (dengan nomor dokumen, lokasi, dan pembayaran), Transfer Out, Return, Rejected, Ending Stock, Stock Opname, Variance, Adjustment, dan Ending Stock After Adjustment. Bisa untuk satu lokasi atau All Locations.
Sales Recap
Membandingkan uang yang dibayar orang tua dengan seragam yang sudah diserahkan, untuk rentang bulan berapa pun — berguna untuk memeriksa order yang belum dibayar atau belum didistribusikan.
All Locations: perpindahan antar lokasi muncul sebagai Transfer In sekaligus Transfer Out, tetapi saling menghapus, jadi Ending Stock tetap benar. Variance-nya adalah jumlah Stock Opname yang sudah disetujui di setiap lokasi.
Stock Opname — hitung fisik bulanan
Dibuka dari Report → Stock Report → ikon pensil di judul kolom Stock Opname. Jendelanya punya dua tab: Stock Opname Entry (hasil hitung dan review-nya) dan Stock Opname Schedule (siapa menghitung di mana dan kapan). Langkah bertanda Your step adalah bagianmu.
- Super Admin — jadwal. Di tab Stock Opname Schedule klik + New Schedule, pilih lokasi, uniform category, bulan, tanggal, dan perwakilan Finance. QR code dan link akan dibuat; berikan hanya kepada perwakilan tersebut.
- Finance — hitung. Datang ke lokasi bersama Academic Admin lalu scan QR code di HP (tanpa login UniformHub). Pilih namamu dan tanggal hitung, lalu isi Physical Stock, Reject, dan Sample untuk setiap item dan ukuran, Old dan New. Kamu tidak melihat angka sistem, jadi hasilnya murni dari yang ada di rak. Periksa semuanya, lalu kirim.
- Cut-off. Begitu Finance mengirim, hasil hitung terkunci. Setiap transaksi stok lokasi itu setelah saat itu dicatat di bulan berikutnya, termasuk jurnalnya. Hindari menyerahkan seragam selama penghitungan berlangsung.
- Academic Admin — jelaskan. Buka Stock Opname Entry. Hasil hitung sudah terisi dan tidak bisa diubah. Untuk setiap baris yang ada variance, tulis di Notes apa yang terjadi (misalnya "1 pcs hilang setelah acara sekolah" atau "distribusi tanggal 12 Sep belum dicatat"). Simpan catatannya, lalu klik Submit for Review.
- Inventory Controller — review. Bandingkan System, Physical, dan Variance dengan catatannya. Pilih Approve & Post, Return (kembali ke Academic Admin untuk catatan yang lebih jelas), atau Request Recount (link Finance yang sama dibuka lagi; cut-off tidak berubah).
- Posting adjustment. Setelah disetujui, pakai pensil di judul kolom Adjustment untuk memposting koreksi, lalu cetak Stock Report untuk ditandatangani.
Status di atas tabel
- Count Completed: Finance sudah mengirim hasil hitung (dengan waktu dan nama).
- Submitted for Review: Academic Admin sudah melengkapi catatan.
- Approved: Inventory Controller sudah menyetujui. Warna oranye menandakan langkah yang sedang ditunggu.
- View Count Details (kanan atas) menampilkan hasil hitung asli persis seperti yang dikirim Finance.
Simpan kertasnya: lembar hitung yang ditandatangani Academic Admin dan Campus Manager tidak di-upload; simpan sebagai arsip untuk audit.
Accounting — jurnal otomatis
- Overview: saldo-saldo utama untuk periode yang dipilih.
- Journals: setiap jurnal dibuat otomatis dari pembayaran order, distribusi (penjualan dan harga pokok), dan transaksi stok — pembelian, transfer, return, reject, dan adjustment. Tidak ada input manual untuk transaksi ini.
- General Ledger: mutasi dan saldo per akun, misalnya 1201 Inventory, 1202 Inventory in Transit (barang dikirim tapi belum diterima),, dan 1203 Reject Inventory. Selisih stock opname dan stock adjustment masuk ke Cost of Goods Sold.
- Reports: laporan keuangan untuk periode tersebut.
- Period Close: tutup bulan setelah Stock Opname-nya disetujui dan semua transaksi selesai. Periode yang sudah ditutup tidak bisa menerima transaksi lagi.
Tips: transaksi yang diposting setelah cut-off Stock Opname sebuah lokasi muncul di jurnal bulan berikutnya — ini memang disengaja.
Setup — user dan hak akses (Super Admin)
- Manage Users: membuat akun, memberi role dan lokasi, serta menonaktifkan orang yang sudah keluar.
- Manage Roles: menentukan per role menu mana yang bisa dibuka dan aksi apa (buat, setujui, hapus) yang diizinkan.
- Uniform QR Codes: membuat label QR per item dan per cabang; Saved QR Sheet bisa difilter per lokasi dan dicetak.
- Login Sessions dan System Information: siapa yang sedang login dan riwayat aktivitas lengkap, untuk audit.
Istilah penting
- Old / New
- Jenis barang: stok lama dan model baru, dihitung terpisah di mana pun.
- Reserved
- Stok yang dipesan untuk order Paid tapi belum diserahkan.
- In Transit
- Barang yang sudah dikirim antar lokasi tapi belum diterima.
- Reject / Sample
- Barang rusak atau contoh ukuran; tidak termasuk stok jual.
- Variance
- Hasil hitung fisik dikurangi stok sistem. Negatif = kurang, positif = lebih.
- Adjustment
- Koreksi yang diposting setelah Stock Opname disetujui.
- Cut-off
- Saat hasil hitung Stock Opname dikirim; transaksi sesudahnya masuk bulan berikutnya.
Pertanyaan umum
- Barang sudah datang tapi stokku tidak berubah.
- Kirimannya belum di-Receive. Buka Stock Management, cari request-nya, lalu klik Receive.
- Aku tidak bisa mendistribusikan sebuah item.
- Pastikan pembayarannya sudah diverifikasi dan ukurannya ada di stok lokasimu. Kalau tidak ada, serahkan item lainnya dan request ukuran yang kurang.
- Kenapa transaksiku tercatat di bulan berikutnya?
- Lokasimu sudah menyelesaikan Stock Opname bulan ini, jadi transaksi setelah cut-off masuk ke bulan berikutnya.
- Kenapa transaksi tidak bisa dihapus?
- Sudah ada transaksi lain yang memakai stok itu, atau bulannya sudah dihitung. Posting koreksi di bulan berjalan, atau hubungi Inventory Controller.
- Stok di layar beda dengan barang di rak.
- Cek kiriman yang belum di-Receive dan distribusi yang belum dicatat. Selisih yang tersisa akan terlihat sebagai variance di Stock Opname bulan itu.
- Menu atau tombol tidak muncul.
- Hak akses diatur per role. Minta Super Admin memeriksa role-mu di Setup.
